How to Send a PDF File in Email: Detailed Guide 2024

PDF files work well on many devices and systems, and for that reason, most of the documents are shared in PDF format to maintain their formatting and layout. However, you can find it confusing to share PDF files via email. It is a formal way to share important documents in business settings, so you must learn to use this platform properly.

This article will shed light on how to send a PDF file to an email. You will get two traditional methods to execute the process. Plus, there is a bonus tip at the end of the article for sharing PDF files smartly.

Part 1: How to Email a PDF Document in a Comprehensive Way?

Attaching a PDF file in an email does not require any technical expertise. In this section, we'll go through two dynamic processes, elaborating on how to send a PDF file to an email. The explanation of both methods is discussed below with a proper step-by-step guide.

Method 1. Adding PDF as an Attachment across the Email

Attaching a PDF file to an email and sending it to the recipient is the first method. However, it's necessary to remember that the file size restriction is restricted to 25 MB. Email service providers implement this limit, preventing the transmission of documents or attachments exceeding this size threshold. The step-by-step guide on how to send a PDF document by email is given below (take transferring files through Gmail as an example): 

Step 1. Start by signing into your Gmail account using your credentials. Click the "Compose" button at the top left to create a new email message. Afterward, locate the "Paperclip" icon in the email composition window and select the PDF file from your computer's files or folders.

Step 2. Subsequently, you have to choose the PDF file you want to send and click "Open" to attach it to your email. Finally, when you've finished composing the email and attaching the PDF, you need to enter the recipient's details. Click the "Send" button to deliver the email with the attached PDF file.

Method 2. Sending Direct PDF Files as an Email from a PDF Reader

Some PDF reader tools allow the functionality to send a PDF file directly via email. It is the built-in feature of these tools that compose an email with the attached PDF file. In this way, it reduces the need to switch between applications. Below is the guide on how to send a PDF file in email using the Adobe Acrobat PDF Reader:

Step 1. Start the process by opening Adobe Acrobat with the PDF file you want to send. After that, you need to locate and click on the "Mail" icon in the top-right corner of the toolbar.

Step 2: From the drop-down menu list, you will have to select the "Webmail" option. Then, choose the "Add Gmail" feature to link your Gmail account to send the file. A dialog box named "Add New Gmail Account" will appear where you have to enter your Gmail account address and hit the "OK" button. You'll be prompted to enter your Gmail account password in the browser window.

Step 3. Subsequently, select the email from the drop-down list and disable the “Send as a link” toggle. Now, press the “Next” button to continue with the process.

Step 4. Now, Adobe Acrobat will request permission to access your Gmail contacts and manage drafts and emails. You need to click the "Continue" option in the permission dialog boxes that appear. The browser will lead you to return to Adobe Acrobat to complete the email-sending procedure. Furthermore, click on the "Open Adobe Acrobat" option and proceed to the next step.

Step 5. Finally, a draft email window will open within your browser. You will have to enter the recipient's email addresses and compose your message to “Send” the email.

Part 2: 5 Reasons Why You Can't Send PDFs via Email

The process of sending PDF files via email is a simple procedure. However, this method can show malfunctions or other technical errors. Several factors can prevent the successful sharing of a PDF file through email. We have gathered some of the common reasons why you can’t share PDF files through emails, along with their solutions:

• Document Security Settings: The PDF file can be made secure using a password, which could prevent sharing the PDF files via email. Here, you have to remove any restrictions or passwords preventing the file from being attached.
• Unreliable Internet Connection: An unstable or slow internet connection is another reason that can interrupt the file upload process. You have to ensure a stable internet connection or use a wired connection. Also, turning it off and on mostly resolves the connectivity error.
• Firewall or Antivirus Configurations: Another potential reason is the antivirus software that can block certain attachments for security reasons. Disabling the firewall or antivirus software temporarily can resolve the issue.
• Incompatible File Name or Format: This incompatibility can be due to unusual characters or symbols in the file name or using an unsupported file format. You can rename the file by removing special characters. Additionally, ensure the PDF is saved in a ".pdf" format.
• File Size Constraints: The PDF file size might’ve exceeded the maximum attachment limit allowed by the email service provider. While it prevents sending the file, it can be resolved by compressing the PDF file using file compression software. Furthermore, you can split it into smaller segments to meet the attachment size limit.

Tips: Send PDF Files via Avica Remote Desktop for Free

While it is difficult to send PDF files to emails, another powerful and effective software can assist you in sending PDF files. Avica, a remote desktop service, ensures safe and quick file transfer across multiple devices. Avica provides end to end comprehensive AES-256 encryption to prevent privacy breaches. Additionally, this software is 100 times faster than the FTP/HTTP file-transferring protocol.

Avica comes in paid and free versions, and amazingly, both of these versions support the innovative feature of file transfer. It means you don't have to spend money to transfer your files in seconds using Avica. Also, the tool is equipped with the patented protocol for high-speed transfer of your PDF files without compromising security measures.

Key Features of Avica Remote Desktop

• Clipboard Functionality: Avica facilitates easy copying and pasting across the remote screens, which saves you time.
• Multi-Monitor Support: Users can enhance productivity using this feature. Also, the tool offers customization features to optimize workflow management.
• Virtual Screen: Additionally, Avica can create extra workspaces within a singular remotely accessible display, which greatly increases multitasking capabilities.

Step-by-Step Guide to Transfer PDF Files Using Avica

Feel free to download Avica products by clicking the button below. If you're seeking additional information about Avica product downloads, you can visit the Avica download page. Rest assured, Avica guarantees the safety and virus-free nature of all products obtained from the official website or app store.

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The detailed guide on using Avica to send the PDF files is elaborated below in detailed steps:

Step 1. Install Access the Avica Software on your Desktop

First of all, download and install Avica app on both local and remote devices. Then, log in to Avica using your Avica account. 

Step 2. Enter the Credentials to Remotely Access the Desktop

Enable the "Allow remote access to this device via your credentials" on your remote device. Here, you need to note the "Avica ID" and "Password" displayed on the screen.

Next, you need to launch Avica on the local device and enter the remote device's "Avica ID" into the provided fields. Click the "Connect" button, which opens a new window asking for the “Password.” After adding the password, you can access various Avica functions, including the file transfer feature.

Step 3. Transfer the PDF Files Across the Devices

You can use the "drag-and-drop" feature to transfer PDF files between devices. Also, you can use the clipboard feature to transfer PDF files. For this, right-click the PDF file on the remote device, choose "Copy" from the drop-down menu, and "Paste" the file to your device. Moreover, you can hit the "File Transfer" icon in the top-right corner to share PDF files.

Step 4. Use File Transfer Feature to Transfer PDFs Between Devices

Users can also select the "File Transfer" option and access the file manager by clicking on the adjacent "Three Dots" in the "Recent Session" section. 

Afterward, designate the directories for receiving and sending PDF files. Choose the desired file, right-click, and opt for "Send" to start the file transfer. Similarly, users can achieve a successful PDF file transfer by clicking the "Send" button.

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Conclusion

In a nutshell, various methods can tackle the how to send pdf to email problem. We have elaborated 2 standard methods to send the PDF files via email. Apart from that, Avica is capable of transferring files through various techniques. You can always rely on Avica to send your PDF files without requiring any technical knowledge.