4 Quick and Easy Ways to Share a PDF File

Efficiently sharing PDF files has become integral for collaboration, communication, and information sharing. You can share reports, presentations, or forms; however, employing the right methods can significantly streamline the process and save time. With numerous options available, understanding the most effective ways to share a PDF file is key to optimizing productivity and accessibility.

This article explores four of the most efficient methods to share a PDF file, catering to diverse needs and preferences. We'll go through each approach, from utilizing cloud-based services to employing email attachments and specialized platforms. By using these strategies, individuals and businesses can easily navigate the complexities of PDF sharing.

Part 1. 6 Reasons to Send Documents in PDF Format

The prevalence of the Portable Document Format, often recognized as PDF, has made it the foremost preference for document sharing. Its extensive usage and multitude of benefits contribute to this prominence. Before learning how to send a PDF file, let’s see how the PDF format distinguishes itself for various convincing reasons, firmly establishing its status as the top choice for sharing documents:

• Universal Compatibility: PDFs maintain consistent formatting across diverse devices and OS, ensuring uniform display regardless of the software used. This universality eradicates concerns about layout distortions or readability issues, making it ideal for sharing documents across different platforms.
• Preservation of Formatting: They preserve the authentic arrangement, fonts, images, and all elements present in a document. This guarantees that the recipient views it precisely as the sender intended, free from any changes or discrepancies arising when using alternative file formats.
• Reduced File Size: Portable document formats typically possess smaller file sizes compared to other formats while maintaining quality. This characteristic streamlines sharing via email or digital platforms, especially for larger documents, allowing quicker and easier transmission.
• Security Enhancements: Enabling file encryption with passwords, limitations on editing or printing permissions, and incorporating digital signatures, PDFs offer robust security features. These security measures protect sensitive information during modifications and transmissions.
• User-Friendly Accessibility: Providing easy user access, PDFs can be effortlessly opened through commonly available free software like Adobe Acrobat Reader. This enhanced accessibility streamlines viewing and sharing, removing the need for recipients to have particular software or applications to access the document.
• Archival Reliability: PDFs excel in archival purposes due to their ability to uphold the original document quality over time. This feature ensures that documents remain accessible and readable for an extended duration.

Part 2. 4 Top-Rated Ways to Share a PDF File

Sharing a PDF file can be accomplished using various methods tailored to different preferences and situations. Here are four effective ways on how to send a PDF:

1. Avica Remote Desktop – The Fast Way to Send Large PDF Files

Avica Remote Desktop presents an innovative solution for swiftly sending large PDF files. The software utilizes its patented protocol that boasts unparalleled transfer speeds. It is 100 times faster than traditional methods like FTP/HTTP. With Avica, users can enjoy effortless file transfers without constraints on the number or size of files, making it an ideal choice to share a PDF file effortlessly.

It is not only the fastest file transfer option but also the safest. Avica offers complete AES-256 encryption throughout the entire process and a privacy mode to prevent potential privacy breaches. It also enables the creation of numerous virtual screens on a remote device, providing additional display options. Additionally, it offers “Group Monitoring” functionality, allowing users to oversee multiple remote device displays simultaneously on a single primary monitor.

Key Features of Avica

• Users can also record remote sessions for various purposes and then use recorded sessions per their requirements.
• Avica enables text-based chatting across remotely connected devices. Additionally, it facilitates voice synchronization, allowing the local device's voice to sync with the remote device.
• It facilitates Device List management by enabling users to include unlimited devices and organize them into groups.

Step-by-Step Guide to Send Large PDF Files via Avica

Feel free to download Avica products by clicking the button below. If you're seeking additional information about Avica product downloads, you can visit the Avica download page. Rest assured, Avica guarantees the safety and virus-free nature of all products obtained from the official website or app store.

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Choosing the appropriate method for how to send as a PDF is essential for smooth file transfer. The following are the steps to send large PDF files via Avica:

Step 1: Setup Avica and Initiate Connection

To start, download and install Avica. Once the installation is complete, open the application and log in using your Avica account details.

Step 2: Establishing Connection and Accessing Files

In the settings, ensure that you activate the "Allow remote access to this device via your credentials" option. Note down the "Avica ID" and "Password" provided for the specific device you wish to connect to.

Next, navigate to the local device and locate the "Remote Session" section within Avica. Enter the remote device's specific "Avica ID" and click "Connect." When prompted, input the correct "Password" associated with the target device.

Step 3: File Transfer via Drag-Drop or Copy-Paste

Upon successful connection, navigate to the PDF files you want to transfer. Once you've located the PDF files, you have 3 options for transferring them to another device. One way is to simply drag and drop the files onto another device. Alternatively, you can right-click on the files and “Copy” them to the clipboard. Then, you can paste them into the desired location on another device to finish the transfer. You can also use the File Transfer feature of the toolbar on the top of the interface.

Step 4: Alternative File Transfer Method

Another method involves moving the files using the "File Transfer" feature. It is available in multiple locations within Avica. You can access it through the “File Transfer” icon in the top right corner by tapping the “three lines” icon within the remote connection interface or from the “Recent Sessions” menu.

After selecting it and accessing File Manager, navigate through the directories. Then, choose the PDF file you want to transfer and click "Send" to finalize the process.

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2. Adobe Acrobat DC – The Most Well-Known PDF Editing and Sharing Tool

Adobe Acrobat DC is a premier and universally recognized software tailored for modifying and sharing PDF documents. Famed for its robust functionalities and user-friendly interface, Acrobat DC offers a comprehensive array of tools crafted to edit, collaborate, and distribute PDF files. Its extensive editing capabilities enable users to effortlessly alter text, images, and various content within PDF documents.

This software empowers users to enforce security measures such as password protection, encryption, and permission settings. Thus, you can manage access to shared PDF files and control viewing, editing, and printing permissions. These measures ensure the confidentiality of data while it's being transmitted. Here is how do you send a PDF document using Adobe Acrobat DC.

Instructions: Open the target PDF file you want to transfer in Adobe Acrobat DC. Now, click the "Add User" icon from the top right corner and enter the name or email of the targeted recipient. Then, tap the "Invite" option from the bottom right corner to share the PDF file. Moreover, before hitting the "Invite" button, you can also choose to manage the "People can comment" option by enabling the toggle switch.

3. Email – The Easiest Way to Share a PDF

Email remains one of the simplest and most widely used methods of PDF file sharing. Many email platforms come with user-friendly interfaces for sending attachments. Gmail, Outlook/Hotmail, Yahoo Mail, and Apple Mail are among the widely used email services. However, a downside of using these services to share PDF files is the attachment size limit imposed by email carriers.

This limit ranges between 20MB to 25MB, depending upon the email service you choose. Here is how do I send a PDF document via email, taking Gmail as an example:

Step 1. Open the Gmail website using a web browser and log into your Google Account. Now click "Compose" within the new mail window, tap the “Attachment” icon, and select your PDF file.

Step 2. Once the PDF file is uploaded, add details like recipient email, subject, and email body. Then tap "Send" to forward the email to the targeted person alongside the PDF file.

While email is convenient for sharing small to moderately-sized PDF files, the limitation on attachment sizes can be a hurdle for larger documents. Users facing such constraints can opt for services like Avica Remote Desktop for swift and efficient transfer of sizable PDF files, surpassing the limitations imposed by email attachment size restrictions.

4. Cloud Storage Service – The Best Way to Store and Share PDF

Cloud storage services offer an excellent way to securely store and share PDF files. This facilitates convenient access across various devices and fosters collaboration. Several well-known cloud storage service providers like Google Drive, Dropbox, iCloud, and OneDrive offer users storage space. However, a notable downside of utilizing these services is their restricted free storage size. The following are the steps for how to send a PDF file using Google Drive:

Step 1. To reach the Google Drive website on your computer, launch a web browser. Then, find and select the "New" button at the screen's top left corner, where you should opt for "File Upload" or "Folder Upload."

Step 2. Once the PDF file has been uploaded, navigate to the file in Google Drive and click the “three dots.” Select "Share" from the context menu and use either the "Share" or "Copy Link" option to share the PDF file with targeted recipients.

Part 3. Which Methods are Recommended for Sending PDF Files?

Looking to find the best method to share a PDF file? Here's a comparative table outlining the features and aspects of various methods for sending PDF files, including Avica Remote Desktop, email, Adobe Acrobat DC, and cloud storage services:

Features	Avica Remote Desktop	Adobe Acrobat DC	Email	Cloud Storage Services
File Size Limitations	Unlimited	Limited (e.g., 25MB for Gmail)	Varies (e.g., 2GB – 15GB depending on the service and	No explicit limit for single-file
Speed of Transfer	Very Fast	Moderate	Moderate to Fast	Moderate
Ease of Use	User-friendly	User-friendly	User-friendly	Easy
Accessibility	Requires Software Installation	Software-based	Web-based	Web-based
Installation Requirement	Requires Installation	Installation required	None	None
Security	AES-256 Advanced Security	Moderate	Varies (Encryption available)	Varies (Encryption and security features available)
Built-in File Transfer	Yes	No	No	No
Transfer via Drag-and-Drop	Yes	No	No	No
Privacy Mode	Yes	No	No	No

Avica Remote Desktop stands out as the preferred choice for sending PDF files due to its remarkable speed, unlimited file size, ease of use, and robust security features. Its capacity to transfer files significantly faster than traditional methods, along with its privacy mode, makes it ideal for users seeking swift and secure file transfer without size limitations.

While email and cloud storage services are commonly used and relatively easy to operate, they often have limitations on attachment sizes, which can hinder the transfer of larger PDF files. Avica's unparalleled speed, absence of size limitations, ease of use, and strong security measures make it an excellent recommendation for users seeking a fast, safe, and hassle-free method to share PDF files.

Conclusion

When it comes to sharing a PDF file online, diverse methods offer unique advantages. Avica Remote Desktop excels with its unlimited file size, rapid transfer, and robust security, making it ideal for hassle-free sharing. Adobe Acrobat DC provides versatile features. Email and cloud services offer convenience but with limitations.

Tailoring the choice to specific needs, speed, file size, and security enables users to optimize PDF sharing. Avica stands out for its free, fast, and secure transfers.